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Occupational Risk Management

A pre-configured solution for regulatory compliance

capa and non conformance worlkflow solution

Business Problem

The “Single Document” – a Regulatory Obligation in France

The “Single Occupational Risk Assessment” document is a regulatory requirement for all companies in France. Its availability to staff and other stakeholders is a requirement for every employer.

It identifies and assesses all the risks to which employees are exposed as a result of their work.

There are two aspects to the complexity of occupational risk management:

  • Risk Analysis. It is specific to each organization and depends on the activity. It assesses the exposure to the nuisance and the existing means of prevention. This analysis concludes with an inventory of the risks incurred by employees, often grouped by family, and associated with work positions. This work is long and tedious, but it is a necessary prerequisite for risk management.
  • Risk Management. Once the risk has been identified, it is associated with a form that indicates its criticality. Each form shall be evaluated at least once a year. The “single document” must be able to be produced at any time from these files.

The Benefit of Business Process Management Software

The Ennov Process Business Process Management (BPM) software has been implemented by many companies to automate the management of occupational risk forms and produce the “single risk assessment document” which has been mandatory since 2001.

Ennov Process not only provides a platform for an operational risk management solution, but can also serve as a generic workflow management platform. You can implement virtually any process workflow, especially those associated with Quality Management programs.

Dynamic Risk and Action Management

Ennov Process (BPM) software provides a complete solution to automate risk management:

  • Creation of a form record per risk and per position (or function, site, etc., depending on the level chosen)
  • Action plan management. Each action has its own workflow, in connection with the risk (their progress can lead to modify the level of risk)
  • Facilitates the annual review of risk forms, mandatory in France
  • Export, information formatting and production of the “Single Document”

Proposed Solution

Overall Management of Risk

  • Management of a nuisance thesaurus (risk tree defined by each organization) to which risk forms are associated
  • Use of the risk forms for the various positions within the organization to qualify the severity of the risk incurred (based on the seriousness of the possible damage and the frequency of exposure).
  • Risk assessments for each nuisance (nuisance and damage; potential criticality, possible aggravating factors, means of remedying them) are performed and action plans are developed and monitored.

Risk Form

  • Management of a typology of risks (tree)
  • Management of a typology of exposed positions or recovery of the information from HR databases
  • Risk assessment matrix by frequency and severity
  • Management of creation and last update dates
  • Automatic retention of records to be re-evaluated
  • Change history
  • Link with the “means of prevention” form

Generation of the “Single Occupational Risk Assessment” Document

  • Inclusion of a “Single Document” template that can be modified and customized by each organization
  • Automatic versioning of the “Single Document” and export of risks on demand or annually according to this model

Action Plans

  • Initiating an action plan from a risk form or linking an existing action to a risk form
  • Action forms have their own process flow making monitoring easy
  • Measuring the effectiveness of the action plan
  • Automatic filling of the risk form with the information from the action forms

Search

  • Powerful navigation and search tools
  • Full text search, in the forms and their possible attachments
  • Multi-criteria search (for example: all records not updated for 10 months on this site)
  • Typical Queries can be saved for future re-use
  • Export of results for reprocessing and analysis

Why Choose Ennov

Hundreds of corporate customers trust Ennov

Over 15 years of experience providing BPMS solutions

150+ life science customers, many more in other industries

Modern architecture and interface

100% web-based. Highly scalable. User-centric design

Our commitment to your success

Very high customer satisfaction. 98.5% of projects delivered on time and within budgets.

Hundreds of corporate customers trust Ennov

Available as cloud-based or on premises deployment

You can switch between deployment options at any time.

We make you autonomous

System configuration and management require no IT skills.

Improved security and optimized performance

Data is hosted locally for total flexibility. Single-tenancy minimizes business interruptions.

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